Maikoya

Privacy Policy

Privacy Policy
This website has been operated by GLOBA Inc. which owns Kimono Tea Ceremony Maikoya and the affiliated companies such as Samurai & Ninja Museum and Gion Geisha Museum. In this document Kimono Tea Ceremony Maikoya and the affiliated companies and also this particular website you are browsing now have been referred to as 'Maikoya', 'we' and 'us.' We are committed to protecting and respecting your personal data privacy and complying with data protection principles and provisions under applicable laws.
We do not share your personal info with any advertisers and we do not share your personal information with any third party institutions, unless they are actual service providers you reserve for.
The credit card information you provide is directly processed securely by Stripe, thus, is not kept by us.
We use Google Analytics which may record your browsing behavior.
We may collect, process, use and disclose your information when you use this website www.mai-ko.com and/or the future Maikoya App (together, 'Maikoya') and the services offered by Maikoya or the third party operators (the'Operators') through Maikoya (the 'Services') as described in this Privacy Policy. 'You' and 'your' when used in this Privacy Policy includes any person who accesses Maikoya.
This Privacy Policy sets out the basis and terms upon which Maikoya collects, processes, uses and/or discloses your information that is obtained from you when you access Maikoya and/or use the Services. Such information may include personal information relating to or linked to a specific individual such as name, residential address, telephone number, email address, travel document information or any such information we have requested and you have provided through Maikoya ('Personal Information').
Please read this Privacy Policy carefully. By visiting www.mai-ko.com, you are consenting to the collection, processing, usage and disclosure of your Personal Information as set out in this Privacy Policy.

Scope of Terms
- • Maikoya reserves the right to update, amend or modify the terms of this Privacy Policy or any part of it without prior notice, and your continued access of Maikoya or use of the Services signifies your acceptance of the updated, amended or modified Privacy Policy, unless if the changes reduce your rights in which case we will ask for your consent. If you do not agree to all the terms and conditions in this Privacy Policy and/or any subsequent updates, amendments or modifications thereto, you must stop accessing or otherwise using Maikoya and the Services.
- • Accordingly, please visit this page if you wish to access and view the current version of this Privacy Policy.
Collection of Information
- We may collect Personal Information about you that you provide to us while using Maikoya and information about how you use Maikoya including when you open your user account ('User Account'), visit mai-ko.com or make reservations for any intended Services or using the Services. Providing your Personal Information to Maikoya is always on a voluntary basis. However, we might not be able to provide you with certain services if you choose not to give us your Personal Information. For example, we cannot open your user account or make reservations for you if we do not collect your name and contact details.
- 1) Opening Your User Account
  - When you open with us a User Account or amend any information of your User Account, we may collect your Personal Information, such as your name, email address, username, password and telephone number.
- 2) Visiting www.mai-ko.com, Making Reservations for the Services or Using the Services:
  - (a) When you visit www.mai-ko.com (even you have not registered an User Account or logged in), make reservations for any intended Services or use the Services, we may collect and process certain information (which may contain your Personal Information or may contain non-personally identifiable information but nevertheless linked to your Personal Information) including but not limited to those set out below: Copies of correspondence (whether by e-mail, instant or personal messaging or otherwise) between you and us, and between you and the Operators;
  - (b) Details of your usage of Maikoya (including the location data and length of user sessions);
  - (c) Feedback on and responses to surveys conducted by Maikoya relating to the Services and newsletters which may be published, circulated or distributed by Maikoya;
  - (d) Information automatically collected and stored in our server or the server of our third party services provider by using or accessing to Maikoya (including the log-in name and password for your User Account, your computers Internet Protocol (IP) address, browser type, browser information, device information (including unique device identifier), pages visited, previous or subsequent sites visited).
- 3) When you use your mobile devices to visit Maikoya, we may collect information about you and your mobile device as stated above. This can include location information if you have consented and configured your mobile device to send us such information or upload photos with location information to Maikoya. Such location information will be used in the ways and for the purposes as stated in this Privacy Policy. For example, we may use your location to suggest nearby Services during your travel or provide personalised content. You can change your mobile device’s privacy settings at any time to deactivate the function of sharing location information. Please note some features of Maikoya may be affected if you turn off such location sharing function. Should you have any enquiries about your mobile devices’ privacy settings, we recommend you contacting your mobile services provider or the manufacturer of your device.
If you make reservations for other individuals through Maikoya, we may request personal information about such individuals. You must obtain all requisite consent of such individuals and ensure they are aware of, understand and accept this Privacy Policy prior to providing their personal data to Maikoya.
Storage of Information
- The Personal Information and other data we collect from you may be transferred to, processed, and stored in our servers or the servers of our third party services providers. Your Personal Information will be stored as long as is necessary to fulfil any of the purposes described in this Privacy Policy, or to comply with any (i) contractual requirement that are necessary for the provision of the Services, and (ii) legal, tax or accounting requirement.
- When it is no longer necessary for us to process your Personal Information, we will either delete or anonymise the data or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information.
- We will endeavor to anonymise or aggregate your data if we intend to use it for analytical purposes or trend analysis.
- Maikoya will use reasonable endeavours to maintain appropriate physical, electronic and organisational procedures to ensure that your personal information and other data is treated securely and in accordance with this Privacy Policy, and to protect such data against unauthorized access or unauthorized alteration, disclosure or destruction of data.
- Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access. Maikoya does not give any representation, warranty or undertaking that the Personal Information you provide to us will be secure at all times, and to the extent Maikoya has fulfilled its obligations under no circumstances shall Maikoya be responsible for any losses, damages, costs and expenses which you may suffer or incur arising from unauthorised access to or use of your Personal Information.
- All payment transactions carried out by us or our chosen third-party provider of payment processing services will be encrypted using online encryption technology. You are responsible for keeping your chosen password confidential and not to share your password with any third party.
Usage of Information
- We process the Personal Information collected in as far as necessary for performance of the contract with and providing services to you. Besides, we process the other Personal Information collected on the basis of our legitimate interests, which are the further improvement of the services and for direct marketing purposes.
- For example, Maikoya will use Personal Information and other data collected through Maikoya or when making purchases for the Services to create your User Account, to provide you with the Services, to continually improve Maikoya and the Services, and to contact you in relation to the Services. This includes using your personal Information or such other data to achieve faster purchase requests, better customer support and to provide you with timely notice of new Services and special offers.
- From time to time, we may also make use of your Personal Information to contact you for feedback on your use of Maikoya, to assist us in improving Maikoya, or to offer special savings or promotions to you, where you have indicated your consent to receiving such communications. If you would prefer not to receive notices of special savings or promotions, you may simply opt-out from receiving them by replying to us through the hyperlink provided in these notices.
Disclosure of Information
- We may from time to time share and disclose your Personal Information and other data to third parties, some of whom may be located outside your home country. The circumstances under which such sharing and disclosure will take place may include without limitation, the following:
  - 1) To successfully complete your reservations or otherwise implement our Terms of Use. We may share your information with Operators or third parties who deliver or provide goods and services or otherwise act on our behalf.
  - 2) If you are a visitor, to the relevant Operator in connection with a Services which you have made reservations for or intend to make reservations for.
  - 3) If you are an Operator, to any visitor in connection with the Services you are offering.
  - 4) To our third party service providers (including Google Analytics), which we engage amongst others for the performance of certain services on our behalf, such as web hosting services, data analysis, marketing, market research, and to otherwise provide you with customer service.
  - 5) If and to the extent required by any applicable law, order of court or requests by any governmental authority to make such disclosure.
  - 6) Within the Maikoya group of companies (E.g. Samurai & Ninja Museum, Gion Geisha Museum, etc.) In case of a corporate transaction, in connection with the sale, merger, acquisition, or other corporate reorganization or restructuring of our corporation, your Personal Information may be disclosed, shared or transferred to the new controlling entity or its authorised third party for carrying on our business.
  - 7) To our advisors, agencies or other parties concerned in order to protect the rights and property of Maikoya.
  - 8) In any other case, to any third parties with your prior written consent (and in which case we will make it possible for you to withdraw your consent as easily as it was to provide consent).
- Your Personal Information may be transferred outside of your home country and outside of the European Union, for the above mentioned purposes. If such transfer takes place to a country that does not provide an adequate level of protection, Maikoya will use reasonable endeavours to ensure that appropriate safeguards are in place. Such safeguards include but are not limited to (i) standard contractual clauses of the European Commission; (ii) the EU-US and Switzerland-US privacy shield; and/or (iii) any other appropriate cross-border transfer mechanisms.
- There may be links present on Maikoya which could result in you leaving Maikoya and/or being taken to other third party websites. You should note that any Personal Information that you provide to these third party websites are not subject to this Privacy Policy, and Maikoya is not liable for any losses, damages, costs or expenses which you may suffer or incur in connection with you providing or making available Personal Information or other data to such third party websites.
Cookies
- Cookies are widely used in order to make websites work, or work more efficiently. When you visit our Website, we collect some of your Personal Information transmitted to us by your browser via cookies. This enables you to access Maikoya and helps us to create better user experience for you. You will find more details about cookies and similar technologies that we use, in our Cookies Policy.
Your rights
- You may at all times access, correct or erase your Personal Information through Maikoya via the user portal, under “My Account”. Alternatively, you may make your data access, correction or erasure request by sending your request by email at info@mai-ko.com.
- Where mandatory under applicable legislation, you may also request restriction of processing of your Personal Information or object to processing by sending your request or objection by email at info@mai-ko.com. You may also request a copy of the information that we hold about you by sending your request by email at info@mai-ko.com.
- Please contact us via the contact details mentioned below if you have a complaint regarding the processing of your Personal Information.
- When handling any of these requests described above, we have the right to check the identity of the requestor to ensure that he/she is the person entitled to make the request.
Enquiries

If you have any questions about this Privacy Policy, please contact us by email at info@mai-ko.com.